Electronic Filing

Electronic Filing and Manuscript Submission

The Journal of Kajian Pendidikan, Seni, Budaya, Sosial dan Lingkungan (KPSBSL) implements an electronic filing and manuscript submission process to facilitate the efficient, transparent, and organized handling of scholarly manuscripts. The electronic submission process is designed to simplify communication between authors and the editorial team, support the management of submitted documents, and ensure that manuscripts are processed systematically throughout the editorial and publication workflow.

KPSBSL encourages authors to submit their manuscripts electronically in accordance with the journal's Author Guidelines. Electronic submission enables authors to provide manuscript files, author information, supplementary materials, and relevant ethical declarations through the journal's designated submission platform or official submission channel.

The journal welcomes scholarly contributions in education, arts, culture, social sciences, environmental studies, and related interdisciplinary and multidisciplinary fields. All authors are expected to comply with the journal's submission procedures, publication ethics policies, and applicable research integrity standards.

1. Electronic Submission of Manuscripts

Authors are required to prepare their manuscripts according to the KPSBSL Author Guidelines before submitting them electronically. Manuscripts should be complete, clearly structured, and prepared in the required file format. Depending on the manuscript type, submissions should include the title, abstract, keywords, main text, references, tables, figures, and other relevant components.

During submission, authors must provide accurate information, including the manuscript title, author names, institutional affiliations, corresponding author's contact details, and other information requested by the submission system.

The corresponding author is responsible for ensuring that all submitted files are complete and that the information provided is accurate and consistent with the manuscript.

Where applicable, authors must also submit supplementary materials, research ethics approval statements, informed consent declarations, funding disclosures, conflict-of-interest statements, author contribution statements, data availability statements, and other supporting documents required by the journal.

2. File Preparation and Formatting

All submitted files must comply with the technical and formatting requirements established by KPSBSL. Manuscripts should be prepared using an accepted word-processing format, such as Microsoft Word, unless otherwise specified in the journal's submission instructions.

Authors should ensure that their manuscripts are readable, logically organized, and free from unnecessary formatting inconsistencies. Tables and figures must be clearly labeled, numbered consecutively, and accompanied by appropriate titles, captions, and source acknowledgments where applicable.

Authors must ensure that all references are complete and accurate and that the citation style follows the journal's requirements.

If KPSBSL applies a double-anonymous peer-review process, authors must prepare an anonymized manuscript that does not directly identify the authors or their institutions. Author information should be entered into the designated submission fields or provided in a separate title page, as instructed by the journal. Identifying information in document properties and file metadata should also be removed where necessary.

Authors must ensure that images, photographs, illustrations, artworks, maps, and other research materials are of appropriate quality and that all necessary permissions have been obtained for copyrighted or otherwise restricted materials.

3. Submission Confirmation and Initial Screening

Following electronic submission, authors should retain the submission confirmation or manuscript reference number provided by the journal, where available. This information may be used for subsequent correspondence and inquiries regarding the manuscript's status.

The KPSBSL editorial team conducts an initial screening to determine whether a submission falls within the journal's aims and scope and satisfies the basic submission requirements.

The initial screening may include an assessment of:

Relevance to the journal's focus on education, arts, culture, social sciences, environmental studies, and related disciplines.
Manuscript completeness and compliance with the Author Guidelines.
Originality and potential scholarly contribution.
Appropriate academic structure, language, and presentation.
Research methodology and general scholarly quality.
Compliance with authorship, research ethics, and publication ethics requirements.
Appropriate citations, references, permissions, and required declarations.

Manuscripts that do not meet the journal's requirements may be returned to the authors for correction or additional information before further consideration. Submissions that fall outside the journal's scope or fail to satisfy essential editorial or ethical requirements may be declined at the initial screening stage.

Passing the initial screening does not guarantee acceptance or publication.

4. Editorial Processing and Peer Review

Manuscripts that pass the initial screening may be assigned to an editor for further assessment and, where appropriate, peer review in accordance with KPSBSL's Peer Review Process.

The electronic submission process supports the organized management of manuscripts, reviewer reports, editorial decisions, revision requests, and revised submissions.

Authors may be asked to revise their manuscripts in response to editorial comments or reviewer recommendations. Revised manuscripts and accompanying response letters must be submitted through the designated electronic channel within the specified deadline, where applicable.

Authors should respond professionally to editorial and reviewer feedback and provide clear explanations of how each comment has been addressed. Where authors disagree with a recommendation, they should provide a reasoned academic justification.

All communications concerning manuscript evaluation, revision requests, acceptance, or rejection should be handled through the journal's official communication channels.

The final publication decision rests with the editorial team and is based on the manuscript's scholarly quality, originality, relevance, ethical compliance, and peer-review outcomes.

5. Communication with the Editorial Office

Electronic filing facilitates communication between authors and the KPSBSL editorial office throughout the submission, review, revision, and publication processes.

The corresponding author is responsible for monitoring official communications and ensuring that requests for additional information, document corrections, or manuscript revisions are addressed promptly.

Authors should use the contact information or communication facilities provided on the journal's official website when requesting clarification or assistance. Inquiries should include the manuscript title and submission reference number, where available, to help the editorial team identify the relevant submission.

Authors must promptly inform the editorial office of any significant errors discovered after submission, changes to author information, authorship disputes, or other circumstances that may affect the editorial evaluation of the manuscript.

6. Data Accuracy, Confidentiality, and Security

Authors are responsible for ensuring that all information and documents submitted electronically are accurate, complete, and appropriate for editorial assessment. Personal details, institutional affiliations, funding information, ethical declarations, author contributions, and other submission information must be provided truthfully and consistently.

KPSBSL is committed to handling submitted manuscripts and associated materials confidentially and restricting access to authorized individuals involved in the editorial and peer-review processes, in accordance with the journal's policies and applicable data protection requirements.

Authors must not submit confidential information belonging to third parties without appropriate authorization. Research data, photographs, interviews, cultural materials, artworks, tables, and other materials included in a submission must be used in compliance with applicable ethical, legal, privacy, and copyright requirements.

For research involving human participants, indigenous communities, local knowledge, cultural heritage, or environmentally sensitive information, authors must take appropriate measures to protect privacy, confidentiality, community rights, and culturally sensitive materials.

Authors should also ensure that research data and supporting materials are stored and shared responsibly in accordance with applicable ethical standards and the journal's policies.

7. Revised Manuscripts and Additional Documents

When revisions or supplementary documents are requested, authors must submit the required materials electronically according to the instructions provided by the KPSBSL editorial office.

These materials may include:

A revised manuscript.
A point-by-point response to reviewers' comments.
Updated tables, figures, photographs, or other illustrations.
Additional research ethics documentation or informed consent statements.
Revised author contribution or conflict-of-interest declarations.
Funding information and data availability statements.
Permissions or other supporting documents required by the editorial team.

Authors should clearly identify changes made to the manuscript and ensure that the revised version addresses the relevant editorial comments. Where requested, the response letter should explain how each comment has been addressed or provide a reasoned explanation when a suggested change has not been adopted.

Only the latest intended version of the manuscript should be identified as the version for further consideration. Authors should avoid submitting duplicate or conflicting versions that may cause confusion during editorial processing.

8. Technical Problems and Submission Assistance

If authors experience difficulties with the electronic submission system, encounter problems uploading files, or are unable to complete the submission process, they should contact the KPSBSL editorial office through the official contact details provided on the journal's website.

Authors should describe the technical issue clearly and provide the manuscript title, submission reference number if available, and relevant error information.

If the electronic submission platform is temporarily unavailable, authors should follow any alternative submission instructions provided by the editorial office rather than sending multiple duplicate submissions.

KPSBSL aims to provide reasonable assistance to authors to support an accessible, organized, and efficient submission process.

9. Author Responsibility and Final Verification

Before completing an electronic submission, authors should verify that all required files have been uploaded successfully and that the information entered into the submission system is correct.

The corresponding author must ensure that all co-authors have reviewed and approved the manuscript and agreed to its submission to KPSBSL.

Authors must also confirm that:

The manuscript is original and has not been published previously.
The manuscript is not simultaneously under consideration by another journal, except where an explicitly permitted arrangement applies.
All listed authors meet the journal's authorship criteria.
All necessary permissions, acknowledgments, and ethical declarations have been provided.
Funding sources and potential conflicts of interest have been disclosed.
The manuscript complies with the journal's formatting and referencing requirements.
Any use of artificial intelligence tools complies with the journal's applicable AI policy.
All research activities comply with relevant ethical standards and legal requirements.

Submitting a manuscript electronically does not guarantee acceptance or publication. Every submission remains subject to editorial assessment, applicable peer-review procedures, ethical requirements, and the final publication decision.

10. Commitment to an Efficient Submission Process

Through electronic filing and manuscript submission, Kajian Pendidikan, Seni, Budaya, Sosial dan Lingkungan (KPSBSL) seeks to improve the efficiency, accessibility, transparency, and accountability of scholarly communication.

The process is intended to support the systematic handling of submissions, facilitate communication between authors and editors, and maintain appropriate records throughout manuscript evaluation and publication.

KPSBSL encourages authors to follow the established submission procedures and cooperate with the editorial team to ensure that manuscripts are processed accurately and efficiently.

As a peer-reviewed, open-access journal published twice a year, in March and September, KPSBSL is committed to maintaining a consistent editorial workflow while upholding academic integrity, research ethics, and scholarly quality.

Through responsible electronic submission practices, KPSBSL aims to promote the dissemination of high-quality research, strengthen interdisciplinary and multidisciplinary collaboration, and contribute to the advancement of knowledge in education, arts, culture, social sciences, environmental studies, and related fields.